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How Office 365 can help with GDPR

Office 365

The GDPR is a new law that has been in place since March. It looks like despite the panic dying down, it’s still important to business operations as ever. There have been two major data protection scandals recently coming from Google and Facebook within the past month – not surprising given how often these types of things happen with all kinds of companies on a regular basis without much backlash or consequences for most people involved if there are any at all.

The Federal Trade Commission has been investigating Facebook for mishandling the user data breach earlier this year, and now they are considering a $1 billion fine. Google is also facing scrutiny by shutting down access to their social media platform due to privacy scandals that could cost them millions in fines as well.

GDPR compliance is a critical issue, and it’s never too early to plan ahead. Microsoft Office 365 have added features that can help you comply with the requirements of GDPR.

O365 assists you in the discovery, management and protection of your data. Along with compiling reports to comply with GDPR requirements.


As a business, you need to make sure that your data is safe from prying eyes. Safeguarding the security of company information has always been one of Office 365’s highest priorities and with their new privacy by design features, it’s easier than ever for them to achieve this goal. With robust policies in place like those offered through Microsoft Security Center or Data Loss Prevention (DLP) tools such as Azure Rights Management Service or Exchange Online Protection, there are many ways they can help keep all your private information under wraps so it doesn’t get into the wrong hands.

Office 365 gives you unparalleled control over your data – where it is, who has access to it and when. You’ll be able to see what’s happening in real time! It also means that as long as Microsoft have their act together (they’re one of the biggest software companies around) then they can keep up with just about any threat. Physical security isn’t everything though – Office 365 will look after all those nasty environmental threats too like earthquakes or floods so even if our buildings go down we’ve still got a way forward on this front.

Microsoft’s customer managed controls allow you to customise your O365 environment to suit your organisation’s security needs. Also O365 and related tools enable you to protect personal data in just some of the following ways:

  • Document Inspector – can inspect and remove personal data from documents in Word, Excel or Powerpoint.
  • OneDrive for Business  – can be used to limit access to shared files or folders and manage who can view or edit the files.
  • Office 365 Message Encryption (OME) – can encrypt messages when you are transferring personal data to external parties via email
  • Threat Intelligence – can proactively uncover and protect against advanced threats
  • Advanced Threat Protection for Exchange Online – can protect email against unknown, sophisticated malware attacks
  • Advanced Security Management – can identify high risk and abnormal usage and send alerts for potential breaches, enabling you to track and respond to high-risk issues almost immediately


Office 365 is more than just an email client. With legal hold and e-discovery solutions that are built in, Office will help you find your sensitive data and protect it from being leaked or compromised with privacy controls to configure who has access to what information. Data loss prevention tools also allow for the protection of any confidential paperwork by identifying, monitoring, and protecting sensitive business information as well as ensuring user interactivity through deep content analysis.

GDPR  has set new standards for transparency, accountability, and record-keeping.  Microsoft Office 365 provides tools to help meet these data reporting requirements:

  • Unified Audit log  – can track and record activity across your O365 environment and record subject access requests. It can log events associated with amending, erasing. Likewise transferring personal data, and provide insight into data that has transferred to third parties.
  • Exchange Message tracking – can determine the recipient of an email and if it was received, rejected, deferred, or delivered.
  • Office 365 Management Activity API – can identify user sharing activities in Exchange Online and SharePoint Online.

If you’re worried about data protection and want to learn more about staying compliant, speak to the experts and Tech Engine Australia.